PMP exam - Task wise Mindset, TTOS & Question with answers and explinations

Introduction

PMP exam having lots of beneficial tools which can help the Project manager to manage the project in very limited time. Lets Dive into the below each Task under the domain which can help you to clear your Mindset, TTOS and Question with answers and explanation to CRACK the PMP exam in 1 Month.

The 100% Accuracy of the solution you will get once you start reading each topic carefully. 

1. People (42% of the Exam)

This domain focuses on the interpersonal aspects of project management, such as leading teams, motivating individuals, and handling conflicts. Here are the tasks and key areas under this domain:

Task 1: Manage Conflict

• Resolve conflicts effectively by understanding the underlying issues and using appropriate strategies to address disputes.
• Techniques include mediation, negotiation, and conflict resolution strategies.

Task 2: Lead a Team

• Establish team roles and responsibilities, provide leadership, and ensure that team members are empowered and motivated.
• Demonstrate leadership styles and techniques, like transformational and servant leadership, to guide teams through challenges.

Task 3: Support Team Performance

• Facilitate the development of team members, mentor and support their growth, and ensure that they have the necessary resources and guidance to perform their work effectively.
• Includes managing team dynamics, encouraging collaboration, and ensuring alignment with project goals.

Task 4: Empower Team Members and Stakeholders

• Provide team members and stakeholders with the authority to make decisions and take ownership of their work.
• Involves building trust and fostering a collaborative environment where team members feel comfortable sharing ideas and solutions.

Task 5: Ensure Team Members and Stakeholders areAdequately Trained

• Ensure that all project participants have the necessary skills and knowledge to perform their roles.
• This includes organizing training and development activities to fill skill gaps and promote ongoing learning.

Task 6: Build a Shared Understanding of Project Goals

• Establish clear and open communication, ensuring that everyone understands the objectives, scope, and expectations.
• Align team members and stakeholders on project goals, including timelines and deliverables.

Task 7: Manage Team Changes

• Identify and manage changes within the team structure or roles, ensuring that new team members integrate smoothly and that changes do not disrupt team dynamics.
• Implement strategies for change management to maintain project continuity.

2. Process (50% of the Exam)

This domain is the largest and covers the technical aspects of managing the project life cycle. It focuses on the processes required to successfully execute and close a project. The following tasks describe the major elements of project management processes:

Task 1: Plan and Manage Scope

• Define and control the project scope, ensuring that the project deliverables meet the required standards and expectations.
• Work with stakeholders to clearly define the scope and prevent scope creep (unauthorized changes to project scope).

Task 2: Plan and Manage Schedule

• Develop a project schedule, manage timelines, and track progress to ensure the project is completed on time.
• This includes resource management, scheduling tools, and techniques like critical path method (CPM) and Gantt charts.

Task 3: Plan and Manage Budget and Resources

• Develop a project budget and ensure that resources (human, material, financial) are allocated efficiently.
• Includes cost management, resource leveling, and managing budget risks to keep the project on track financially.

Task 4: Plan and Manage Quality of Products/Deliverables

• Establish quality management plans, ensuring that the project’s deliverables meet the defined quality standards.
• Involves defining quality metrics, conducting quality audits, and performing quality control activities.

Task 5: Integrate Project Planning Activities

• Ensure alignment of planning across all areas of the project, integrating tasks such as scope, schedule, budget, quality, and resources into one cohesive plan.
• Focuses on aligning objectives, deliverables, and resources with the project’s overall goals.

Task 6: Manage Project Risks

• Identify, assess, and manage risks throughout the project life cycle.
• Develop a risk management plan, conduct risk analysis (qualitative and quantitative), and implement mitigation strategies.

Task 7: Manage Project Procurement

• Oversee procurement processes, including sourcing and managing contracts for external suppliers and stakeholders.
• Ensure compliance with procurement policies, manage vendor relationships, and evaluate supplier performance.

Task 8: Manage Stakeholder Engagement

• Ensure that stakeholders are actively involved in the project, communicate their needs and expectations, and maintain their engagement throughout the project.
• This includes stakeholder identification, analysis, communication, and conflict management.

Task 9: Monitor and Control Project Work

• Oversee the performance of the project and ensure that it aligns with the plan.
• This includes tracking progress, managing changes, conducting performance reviews, and reporting status to stakeholders.

Task 10: Perform Integrated Change Control

• Manage changes to the project scope, schedule, or cost by establishing a formal change control process.
• Ensure that changes are evaluated, approved, and incorporated into the project plan.

Task 11: Close the Project or Phase

• Successfully close the project or phase, ensuring all deliverables are met and final documentation is completed.
• Includes conducting post-project reviews, capturing lessons learned, and ensuring stakeholder satisfaction.

3. Business Environment (8% of the Exam)

This domain focuses on the strategic and business knowledge necessary for a project manager to align the project with organizational goals and respond to the business environment. Here are the tasks for this domain:

Task 1: Plan and Manage Project Compliance

• Ensure the project adheres to applicable laws, regulations, and organizational policies.
• This may include legal compliance, industry standards, and environmental considerations.

Task 2: Evaluate and Deliver Project Benefits and Value

• Focus on delivering tangible benefits and value to the organization and stakeholders.
• Align the project with the strategic goals of the organization and monitor how the project contributes to business objectives.

Task 3: Assess and Manage Project’s Impact on theBusiness Environment

• Understand the broader business environment and how project decisions may affect the organization, its operations, and its stakeholders.
• This task requires awareness of organizational culture, governance, and external factors (such as economic, social, and political conditions).

Task 4: Manage Project's Impact on Business Continuity and Resilience

• Ensure that the project does not negatively affect the organization’s ability to function, especially in terms of business continuity and resilience in case of crisis.
• This involves managing risks and ensuring that the project aligns with the organization’s sustainability and long-term goals.