In today Construction world, the construction is on high demand but the management of the Construction practices are not upto the mark. To manage the Good practices for the "Change order management" every civil engineer should follow the "Change order letter form" along with the Change order.
The Change order modifications to the original scope of work are inevitable. Whether due to unforeseen conditions, client requests, or necessary adjustments, change orders play a crucial role in managing projects effectively. One essential tool for documenting these modifications is the Change Order Letter Form.
Let's dive into the details of a specific change order letter form for a project named "ABC" managed by Civilnotes Ltd., with XYZ.LTD as the employer.
Watch the below video to understand the Importance of Change order letter form in detail from Parag Pal.
Project Information
The change order letter form for this project includes vital details:
Project: ABC
Employer: XYZ.LTD
Contractor: Civilnotes Ltd.
Change Order Details
This section outlines the specifics of the change order:
Change Order No.: 1
From: Civilnotes Ltd.
To: XYZ.LTD
Reference
The form specifies the changes made to the contract documents:
Highway Machines: Additional machines required for the project.
Extra Labour: Additional manpower for cleaning tasks.
Water Pump: New equipment not included in the original contract.
Change Order Justification
The justification explains why these changes are necessary:
The items listed were not part of the original contract, and some existing resources are inadequate to complete the work effectively.
Change to Contract Price
The financial impact of the change order is detailed as follows:
Original Contract Price: Rs. 50,00,000
Current Project Price: As adjusted by previous change orders: NA
Increase Due to Change Order: Rs. 1,00,000
New Project Price: Rs. 51,00,000
Change to Contract Time
The form also addresses the impact on the project timeline:
Time Increase: 30 Days
New Completion Date: 30-12-2024
Distribution
The change order letter form specifies distribution:
Original to Contractor
cc: Person 1
Ordered by Civilnotes Ltd.
This section includes the signature and date by Civilnotes Ltd., authorizing the change order.
Importance of a Change Order Letter Form
Utilizing a change order letter form ensures transparency and accountability in construction projects. It helps project managers:
Track Changes: Documenting every change ensures all stakeholders are aware of modifications and their impacts.
Manage Budget: Monitoring cost adjustments helps prevent budget overruns.
Adjust Timelines: Keeping a record of time extensions ensures projects stay on track.
Conclusion
A well-documented change order letter form is indispensable for successful project management in construction. By detailing every modification, its justification, and its impact on cost and time, project managers can navigate the complexities of construction work efficiently. Implementing a change order letter form not only enhances transparency but also ensures that all parties are on the same page, ultimately leading to the successful completion of the project.
0 Comments